Job Vacancies

At the HFMA and our member companies

Current vacancies

HFMA member companies have access to this platform to advertise their job vacancies.

If you are a member and are currently hiring, let us know.

Quality Assurance & Regulatory Affairs Manager

Company: iiaa, International Institute for Active Ageing
Location: Head Office and Hemel Hempstead

More details

Job description

What’s in it for you?

25 days’ annual leave, rising the longer you stay with us
Three additional holiday days over the festive period
A monthly allowance to spend on our products, plus additional discount
Corporate discounts
Free annual eye test at Vision Express
Cycle to Work scheme
Recommend a friend scheme: we reward you for bringing people into our business
Season Ticket loan
Excellent opportunities to grow and move within the company

About the role of the Quality Assurance & Regulatory Affairs Manager

The Quality Assurance & Regulatory Affairs Manager will be responsible for regulatory compliance and quality assurance for our products in the UK and export markets across our food supplements, cosmetics and skincare categories. This includes maintaining all required product documentation and up-to-date registration status to support commercial development and market expansion initiatives.

Main Duties:

Regulatory Compliance

Ensure all products meet legal and regulatory requirements in all markets sold (UK, EU, USA, Canada, Australia and other regions) including regulatory dossiers and notifications (including CPNP for cosmetics, food supplements local market notifications, etc).
Stay up to date with changes in regulations that affect the sale and development of products and advise the business on how to respond.
Maintain a product regulatory database to inform the business of market-specific requirements.
Interact with industry groups and regulatory bodies, like HFMA, Department of Trade and EHPM , CTPA , MHRA and more to stay informed and ensure compliance.
Work together with other teams to understand how regulatory changes may affect product development, marketing, sale of products and packaging.
Ensure product testing meets the requirements of each country we sell in.
Technical regulatory support lead for all queries: distributors, corporate clients and internal teams.
Ensure annual updates and renewals in place for all SKUs and facilities.
Ensure Cosmetic Product Information Files (PIFs) are created, maintained, and accessible in line with EU/UK Cosmetic Regulation requirements.
Ensure Responsible Person (RP) obligations are fulfilled for all cosmetics placed on the market in the UK and EU

Ingredient and label integrity

Status control and management of raw materials and packing components via C of A’s, MSDS and artwork revisions with sign-offs for product artwork.
Due diligence testing to ensure compliance for potency of marker activities and for potential contaminates or other undesirable attributes.
Assuring controls for finished products are in place including, finished product specifications, bulk product sample testing by accredited testing labs, assessment of reported results, record keeping and periodic trend analysis along with assessment of C of A’s from sub – contracting manufacturers and packers.
Organising and monitoring of stability studies.
Technical liaison with suppliers: raw materials, packaging, finished goods and other aspects
Monitoring of cost of goods and supplier costs updates with Procurement and Finance teams.
Collaboration with Packing Plant teams to ensure production schedules in place for full stock availability.
Ensure cosmetic product labels comply with INCI nomenclature, mandatory warnings, country-specific labeling requirements (e.g., PAO symbol, allergens), and are reviewed before launch.
Verify compliance with lists of restricted/prohibited substances and permitted concentrations for cosmetic ingredients (e.g., EU Annexes, FDA regulations).

Document and QA Management

Ensure world-class SOP management including full documentation control for all SKUs.
Creation of technical details and tracker for all packaging artwork as well as new line form details for digital partners.
Accountable for the company’s library of product regulatory documents, making sure it’s complete, accurate, and ready for use for all product documentation requirements.
Work with other teams to make sure all technical documents, certificates, and product details are correct and aligned.
Ensure full compliance with HFMA, EHPM, MHRA, GMP, NSF as well as international regulatory organisations (FDA, Health Canada, TGA Australia and others).
Management of GMP Quality Assurance Lead and close collaboration with various internal stakeholders; Packing plant, Logistics, Procurement, Creative and more.
Update documents to reflect any new regulations or product changes as and when necessary.
Maintain ISO 22716 (Cosmetic GMP) documentation and ensure contract manufacturers of cosmetics adhere to Cosmetic GMP standards.

Export Product Registration

Accountable for the process of registering our products for sale in export markets by preparing and submitting the necessary documents and keeping them up to date.
Respond to requests for further information within the required timescales.
Work closely with the commercial team to make sure product approval (Right to Sell) details are correct and available.
Communicate with global regulatory agencies and advisors to handle any questions or changes needed.
Ensure all cosmetic notifications and registrations are in place and updated in local and international markets.

Product Development Support

Technical lead for existing and innovation to ensure suitability for international markets.
Support for any patent applications.
Provide clear direction to Procurement team around materials sourcing, specifications of ingredients and costs.
Give regulatory advice during product development to make sure new and updated products meet requirements in different markets.
Advise on cosmetic claims substantiation requirements (efficacy testing, clinical studies, consumer use tests, or scientific literature support).
Support marketing teams to ensure cosmetic product claims are legally compliant, not misleading, and consistent across markets.

Teamwork, Training & Improvements

Support business growth by identifying new opportunities, new markets and helping assess regulatory requirements.
Assist entire Advanced Nutrition Programme team in upskilling wider business, industry and distributors on nutrition.

Secondary Duties:

Be involved in and lead productivity workshops to improve efficiency and manage operating costs.
Make suggestions for improvement and help implement agreed actions by participation in improvement projects.
Maintain a safe and clean working environment in order to comply with defined company and industry standards.
Understand and use the company’s designated systems.
Take on any other responsibilities or tasks that are within the employee’s skills and abilities whenever reasonably instructed

The Candidate:

Masters in science graduate or equivalent with experience in Nutraceutical and Cosmetics Quality Assurance and Regulatory Affairs.
Extensive experience in a similar Quality Assurance related role in Nutraceutical and cosmetics and food supplement Industries.
Knowledge of EU, USA, Canadian, Australian and APAC quality related pharmaceutical / nutraceutical regulations.
Experience of conducting quality-based investigations and root cause analysis.
Understanding and capable of meeting the quality and regulatory requirement for annual audits to the level of FDA, NSF or other global standards.
Understanding and experience of Change Control.
Strong IT skills including MS Office and internal systems.
Ability to prioritise a high workload, meticulous attention to detail and extremely organised.
Strong communication skills to work across countries and departments.
Supportive team player to help upskill and mentor teams.

Senior Manager Product Development Dietary Supplements EMEA

Company: ADM
Location: Lopen Head, United Kingdom

More details

Job description

The Senior Manager Dietary Supplements EMEA is responsible for leading the CD&D New Product Development (NPD), Existing Product Development (EPD) and Sales support/Specifications teams in Somerset, UK and Hundested, DK for the Dietary Supplements business in EMEA.

This individual will work closely with the Director Customer Excellence EMEA, who will provide guidance on managing customer projects for top key accounts and other top customer projects that require the support of the NPD and EPD DS CD&D teams. The Sr. Manager DS EMEA will set the priorities for the NPD and EPD team members of both locations, will ensure the quality and supervise the timely execution of projects. They will be responsible to proactively identify areas that may need further improvement and implement agreed changes. The holder of this position will make sure we have the right individuals, with the right skills and attitude in the right positions and build great team spirit.

Your Responsibilities

Provide site leadership to the teams in Somerset and Hundested.
Plan and supervise NPD and EPD efforts associated with B2C and B2B2C, Human and Pet, working in close collaboration with Sales and Marketing and other stakeholders to ensure timely delivery of projects.
Stability & Efficiency of process and formulations.
Manage and deliver relevant KPI, such as On-time Performance and Win Rate.
Drive Lifecycle Management initiatives in DS EMEA.
Work with the regional CD&D teams and resources, supporting the timely delivery of NPD/EPD projects.
Accompany key strategic customer meetings as needed.
Give feedback to the CD&D leadership team regarding important learnings from NPD/EPD projects.

Qualifications and Experience

Ideally Master’s degree in Animal Science/Nutrition or a related field with experience in Pet Food or Pet Care.
Minimum of 5 years of experience working in Pet & Animal Wellbeing / H&W related roles.
Proven success team leadership experience, ideally at multiple sites.
Familiar with the Animal Health market (Dogs, Cats, Horses) and has a vision and understanding of market requirements.

Skills and Competencies

Excellent communication skills with confidence presenting technical information.
Team and project management experience and talent.
Ambitious and energetic, agile.
Good knowledge of Microsoft Word, Excel and PowerPoint, ideally also PowerBI.
Fluency in English is mandatory, and proficiency in additional languages such as Spanish/Danish is preferred.
Strong customer/client focus, entrepreneurial spirit, leadership, and influencing skills.
Initiative, excellent planning, and organizing abilities, as well as excellent relationship-building, teamwork, and communication skills.

Your Future Perspective

Challenging tasks, short decision-making processes and a high level of personal responsibility in a modern work environment with flexible work time models.
Room for innovative thinking and growth with the possibility to manage your own career path.
A company culture which promotes continuous learning and diversity. To assist with this all colleagues are able to join our Women’s and Multicultural Employee Resource Groups, and the ADM Pride Employee Network and the Young Professionals Network. As well as the company wide mentorship programme as mentor or mentee.
Excellent career opportunities in a world leading nutrition company.
An attractive remuneration.

ADM is a company where managers and colleagues are encouraged to discuss and enable the flexibility that is needed to meet the demands of work and life.

ADM are an advocate of having a workforce who are aware of their mental health. In addition to our network of Mental Health First Aiders, all new starters to the business will be enrolled in ‘Mental Health Aware’ training within three months of joining the business.
Learn more about ADM at www.adm.com.

We are proud to be an equal opportunity workplace and value diversity at our company to encourage a diverse range of perspectives, skills, experience and knowledge within our business. To assist with this the Company has established a UK Diversity forum to support participation of underrepresented groups in the workplace. If you feel this job is for you, unlock your potential and apply now online informing us about your earliest possible entry date and salary expectation. By applying for this position, you agree to ADM’s privacy notice.

#IncludingYou
Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.

Product Development Scientist

Company: ADM
Location: Lopen Head, United Kingdom

More details

Job Description

Job Purpose:
This is a practical, hands on development role that includes the development and maintenance of a range of product formats within the ADM production sites.
This key role within the Product Development Team requires theoretical formulation work, benchtop development, scale up trials, compiling relevant test results and writing reports which will contribute to the development of new products in a range of health areas for humans and animals. The role includes running compatibility trials, trouble shooting and the ability to interpret and report on results. In addition the role will also be involved in supporting the factory as required with existing products and helping to maintain and optimize their production.

Main Responsibilities:

Assessment of new raw materials to provide innovative solutions to meet customer needs
To be actively involved in the development of new products either by running pilot trials in our dedicated development suite, supporting scale up in the factory or supporting development in 3rd party sites.
To proactively and continuously seek practical improvements to product and processes
To ensure that all products are made to the highest standard and meet required specifications, customer requirements and in accordance with quality requirements.
Working within a team to define manufacturing and quality parameters of new products before they become commercially available.
Making small samples of formulations for bench top trials, stability trials or for customer evaluation.
Understanding the nature and behaviour of the raw materials used in our formulations and their COSHH status
Owning and leading product development projects.
Support cross-functional meetings at manufacturing sites
Additionally being a source of technical specialist help and advice to colleagues as needs arise.

Skills & Abilities:

Prior experience in development of powder, paste and/or capsule & tablet formulation is essential
Familiarity working with development machines and laboratory equipment is essential
A good level of IT knowledge is essential to operate our ERP system and to efficiently present product development reports.
An aptitude for problem solving is essential along with self-motivations and initiative.

Education & Experience:

Degree in physical / material sciences, chemistry or Animal nutrition or equivalent highly desirable and understanding of microbiology would be very useful.
Work experience within a pharmaceutical or nutraceutical industry specialising in pet supplement development is advantageous

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

About ADM

Quality Assurance & Regulatory Affairs Manager

Company: iiaa, International Institute for Active Ageing
Location: Head Office and Hemel Hempstead

Job description

What’s in it for you?

25 days’ annual leave, rising the longer you stay with us
Three additional holiday days over the festive period
A monthly allowance to spend on our products, plus additional discount
Corporate discounts
Free annual eye test at Vision Express
Cycle to Work scheme
Recommend a friend scheme: we reward you for bringing people into our business
Season Ticket loan
Excellent opportunities to grow and move within the company

About the role of the Quality Assurance & Regulatory Affairs Manager

Main Duties:

Regulatory Compliance

Ensure all products meet legal and regulatory requirements in all markets sold (UK, EU, USA, Canada, Australia and other regions) including regulatory dossiers and notifications (including CPNP for cosmetics, food supplements local market notifications, etc).
Stay up to date with changes in regulations that affect the sale and development of products and advise the business on how to respond.
Maintain a product regulatory database to inform the business of market-specific requirements.
Interact with industry groups and regulatory bodies, like HFMA, Department of Trade and EHPM , CTPA , MHRA and more to stay informed and ensure compliance.
Work together with other teams to understand how regulatory changes may affect product development, marketing, sale of products and packaging.
Ensure product testing meets the requirements of each country we sell in.
Technical regulatory support lead for all queries: distributors, corporate clients and internal teams.
Ensure annual updates and renewals in place for all SKUs and facilities.
Ensure Cosmetic Product Information Files (PIFs) are created, maintained, and accessible in line with EU/UK Cosmetic Regulation requirements.
Ensure Responsible Person (RP) obligations are fulfilled for all cosmetics placed on the market in the UK and EU

Ingredient and label integrity

Status control and management of raw materials and packing components via C of A’s, MSDS and artwork revisions with sign-offs for product artwork.
Due diligence testing to ensure compliance for potency of marker activities and for potential contaminates or other undesirable attributes.
Assuring controls for finished products are in place including, finished product specifications, bulk product sample testing by accredited testing labs, assessment of reported results, record keeping and periodic trend analysis along with assessment of C of A’s from sub – contracting manufacturers and packers.
Organising and monitoring of stability studies.
Technical liaison with suppliers: raw materials, packaging, finished goods and other aspects
Monitoring of cost of goods and supplier costs updates with Procurement and Finance teams.
Collaboration with Packing Plant teams to ensure production schedules in place for full stock availability.
Ensure cosmetic product labels comply with INCI nomenclature, mandatory warnings, country-specific labeling requirements (e.g., PAO symbol, allergens), and are reviewed before launch.
Verify compliance with lists of restricted/prohibited substances and permitted concentrations for cosmetic ingredients (e.g., EU Annexes, FDA regulations).

Document and QA Management

Ensure world-class SOP management including full documentation control for all SKUs.
Creation of technical details and tracker for all packaging artwork as well as new line form details for digital partners.
Accountable for the company’s library of product regulatory documents, making sure it’s complete, accurate, and ready for use for all product documentation requirements.
Work with other teams to make sure all technical documents, certificates, and product details are correct and aligned.
Ensure full compliance with HFMA, EHPM, MHRA, GMP, NSF as well as international regulatory organisations (FDA, Health Canada, TGA Australia and others).
Management of GMP Quality Assurance Lead and close collaboration with various internal stakeholders; Packing plant, Logistics, Procurement, Creative and more.
Update documents to reflect any new regulations or product changes as and when necessary.
Maintain ISO 22716 (Cosmetic GMP) documentation and ensure contract manufacturers of cosmetics adhere to Cosmetic GMP standards.

Export Product Registration

Accountable for the process of registering our products for sale in export markets by preparing and submitting the necessary documents and keeping them up to date.
Respond to requests for further information within the required timescales.
Work closely with the commercial team to make sure product approval (Right to Sell) details are correct and available.
Communicate with global regulatory agencies and advisors to handle any questions or changes needed.
Ensure all cosmetic notifications and registrations are in place and updated in local and international markets.

Product Development Support

Technical lead for existing and innovation to ensure suitability for international markets.
Support for any patent applications.
Provide clear direction to Procurement team around materials sourcing, specifications of ingredients and costs.
Give regulatory advice during product development to make sure new and updated products meet requirements in different markets.
Advise on cosmetic claims substantiation requirements (efficacy testing, clinical studies, consumer use tests, or scientific literature support).
Support marketing teams to ensure cosmetic product claims are legally compliant, not misleading, and consistent across markets.

Teamwork, Training & Improvements

Support business growth by identifying new opportunities, new markets and helping assess regulatory requirements.
Assist entire Advanced Nutrition Programme team in upskilling wider business, industry and distributors on nutrition.

Secondary Duties:

Be involved in and lead productivity workshops to improve efficiency and manage operating costs.
Make suggestions for improvement and help implement agreed actions by participation in improvement projects.
Maintain a safe and clean working environment in order to comply with defined company and industry standards.
Understand and use the company’s designated systems.
Take on any other responsibilities or tasks that are within the employee’s skills and abilities whenever reasonably instructed

The Candidate:

Masters in science graduate or equivalent with experience in Nutraceutical and Cosmetics Quality Assurance and Regulatory Affairs.
Extensive experience in a similar Quality Assurance related role in Nutraceutical and cosmetics and food supplement Industries.
Knowledge of EU, USA, Canadian, Australian and APAC quality related pharmaceutical / nutraceutical regulations.
Experience of conducting quality-based investigations and root cause analysis.
Understanding and capable of meeting the quality and regulatory requirement for annual audits to the level of FDA, NSF or other global standards.
Understanding and experience of Change Control.
Strong IT skills including MS Office and internal systems.
Ability to prioritise a high workload, meticulous attention to detail and extremely organised.
Strong communication skills to work across countries and departments.
Supportive team player to help upskill and mentor teams.

Regulatory Manager

Company: Piping Rock UK

Reports to: Managing Director
Location: Leicester Office
Salary: Competitive

Job description

Purpose

Support the monitoring of local Regulatory intelligence for the Consumer Health portfolio responsibilities.
Support the product development function with specification reviews, formula generation and advise on nutritional information to briefs/EFSA approved label claims.
Approval of labels for own brand and customer labels and reviews to enable commercial activation of product launches.
Maintaining and updating product technical files.
Maintain strong awareness/knowledge of current Regulatory legislation.
Ensures Regulatory best practice at all times and promote a constant monitoring program.
Assist in supporting with other product categories as required by business need (For example e.g. Cosmetics, Medical Devices, animal nutrition).
Provide copy and legal information for labels, websites and other platforms as required.
Submission of Trademarking applications and responsibility for the company’s intellectual property.
Maintain and adhere to the high standards we adopt for SOP’s and our BRCSG standard.
Review tasks with constant improvement in mind putting quality and food safety at the forefront of everything we do.
Advise the organisation of potential regulatory risks in normal day to day activities and recommend compliant actions.
Maintaining and updating product technical files.
Work closely with manufacturers to ensure required documentation and compliance evaluations are in place for successful product distribution and notifications.
Ensure formula, ingredient and label compliance as per local regulations.

Role requirements:

Pharmaceutical or scientific university degree.
Strong management and development skills.
5+ years’ experience of working in a Regulatory position.
Works independently to plan, conduct, and manage regulatory and multiple projects to meet department and company objectives.
Project management, understanding of Regulatory environment, interaction with the Regulatory Authorities, commercial / strategic awareness, implement Regulatory strategy, managing and maintaining Marketing Authorisations.
Commercial Awareness.
Experience and knowledge of local UK Regulatory landscape a must.
Experience and knowledge of EU Regulatory landscape nice to have.

There are no vacancies at the moment